Mitigate your Risk by Managing your Information.

©  Stuart Rennie, 2015       

Thank you for visiting my website.


My name is Stuart Rennie and I am a Lawyer, Librarian and Records Management Consultant. You can learn more about me on my “About Stuart” page.


In this digital day and age, records management is an ever-changing landscape. The largest challenge clients have is keeping their processes up-to-date and ensuring compliance.


Conducting annual audits and reviews of Records Classification Plans, Records Retention Schedules, Policies and Bylaws is the ideal standard. Implementing products like SharePoint by Microsoft, being able to defend your organization during a law suit, having the training in place and fostering an environment that encourages compliance of staff and employees is vital to the success of a Records and Information Management program.


Working with my clients, I place a great deal of importance in creating programs for them that addresses both their paper records, electronic records and their legal needs. This combination of knowledge ensures that they get timely, practical, professional, and strategic tools that will assist them in supporting their success.


I pride myself in providing excellent customer service. I value the cohesive trust based relationships that I create with my clients. New clients are often impressed with the needs analysis that I conduct. I meet with specific groups and divisions of organizations. We discuss what type of documents and records are generated in their specific areas of the organization. I learn what tools they require to be successful in their day-to-day work life.


From these interviews, clients often identify areas of concern and challenges of which they are aware.  I assist them in understanding the legal aspects of how their records are currently being managed. It is important to have up-to-date classification plans and schedules. We discuss the ramifications of what happens in an e-discovery, audit or investigation when records have not been disposed of in accordance with established policies and the law.  Compliance and accuracy of existing programs can be measured. Software solutions can be implemented; there are so many factors that impact the success of a records management program.


Some organizations have me update their bylaws, while others require new policy and procedure manuals.   Often staff find tackling these new publications overwhelming, so I create customized easy-to-manage guides (condensed and relevant by department), which greatly increase the organization’s overall compliance and accuracy. This creates “wins” for the project records manager and organization.


To further the organizations “wins”, I work in conjunction with a team of Information Governance professionals. We can also provide your staff with custom training sessions.  In addition to training, we can also assist you in SharePoint setup and configuration, optimization, software second party expansion service add-ons and compliance accuracy auditing.


Other clients require assistance with their privacy compliance and ensuring they comply with public access to information requests. I have written Privacy Policies for many of my clients in a variety of industries.


Cloud Computing contracts have many long-reaching legal implications, which are a challenge for many clients. Being a lawyer, my clients benefit by having me review their cloud-computing vendor contracts to ensure that they serve the best interests of each individual client.


As time goes on, more and more of my clients are realizing that they really should have a staff records manager to ensure quality control and program compliance. Although creating a new staff position is often expensive, with proper planning and budgeting they find the investment pays for itself over time. One of the biggest concerns organizations often have is finding the ‘right fit’.  Through my industry connections, I am able to suggest candidates that would be the 'right fit' for your team.


Whether you are a non-profit, a local government or a multinational organization, I look forward to talking to you about your project and your goals.


I can work with your legal team during e-discoveries, audits or investigations. I can travel to your international locations, and draw together a “Big Picture” program that unites your organization.


I look forward to hearing from you. Please feel free to contact me with any questions.

MLIS, JD, BA (Hons.)