Thank you for
visiting my website.
My name is Stuart
Rennie and I am a Lawyer, Librarian, Privacy Consultant and Records and
Information Manager. You can learn more about me on my “About Stuart” page.
In this digital
day and age, records management is an ever-changing landscape. The largest
challenge clients have is keeping their processes up-to-date and ensuring
audits and reviews of Records Classification Plans, Records Retention
Schedules, Policies and Bylaws is the ideal standard. Implementing products
like SharePoint by Microsoft, being able to defend your corporation during a
law suit, having the training in place and fostering an environment that
encourages compliance of staff and employees is vital to the success of a
Records Management program.
Working with my
clients, I place a great deal of importance in creating programs for them that
address both their paper records, electronic records and their legal needs. This
combination of knowledge ensures that they get timely, professional, and
strategic tools that will assist in supporting their success in their
I am vendor
I pride myself in
providing excellent customer service and I value the cohesive trust based
relationships that I create with my clients. New clients are often impressed
with the needs analysis that I conduct. I meet with specific groups and
divisions of organizations. We discuss what type of documents and records are
generated in their specific areas of the organization. I learn what tools they
require to be successful in their day-to-day work life.
interviews, clients often identify areas of concern and challenges that they
are aware of. I assist them in
understanding the legal aspect of how their records are currently being managed
and what their legal risks are. The world is now focusing more and more on
Information Governance and Information Assets. Not only is it important to have
up-to-date classification plans and schedules, but also for the organization to
know what type of information they have, what is its value, and how it can be
leveraged for profit and gain.
We also discuss
the ramifications of what happens when records are incorrectly destroyed versus
planned disposition. How your organization can be ready for legal e-discovery,
audits or investigations. How creating
custom records management policies can protect your organization. Through this
process, compliance and accuracy of existing programs can be measured. Software
solutions can be implemented; there are so many factors that impact the success
of a records management program.
have me update their bylaws, while others require new policy and procedure
manuals. Often staff find tackling
these new publications overwhelming, so I create customized easy-to-manage
guides (condensed and relevant by department), which greatly increase the
organization’s overall compliance and accuracy. This creates “wins” for the project’s
records manager and organization.
To further the
organizations “wins”, I work in conjunction with a team of Information
Governance professionals. We can also provide your staff with custom training sessions.
In addition to training, we can also
assist you in records management software setup and configuration,
optimization, software second party expansion service add-ons and compliance
require assistance with their privacy compliance and ensuring they comply with
public access to information. I have written Privacy Policies and conducted
Privacy Impact Assessments for many clients.
contracts have many long-reaching legal implications, which are a challenge for
many clients. Being a lawyer, my clients benefit by having me review their cloud-computing
vendor contracts to ensure that they serve the best interests of each
individual client. I assist some clients with cloud-record recovery audits.
This allows the organization peace of mind knowing they can recover their data.
As time goes on,
more and more of my clients are realizing that they really should have a staff
records manager to ensure quality control and program compliance. Although
creating a new staff position is often expensive, with proper planning and
budgeting they find the investment pays for itself over time. One of the
biggest concerns is finding the ‘right fit’.
Through my industry connections, associations and role at the University
of British Columbia, School of Library and Information Studies, I am able to
suggest candidates that would be an asset to your team.
Whether you are a
non-profit, a municipality or a multi-national organization, I look forward to
talking to you about your project and your goals.
I can work with
your legal team during e-discoveries, audits or investigations. I can travel to
your international locations, and draw together a “Big Picture” program that
unites your organization.
I look forward to
hearing from you. Please feel free to contact me with any questions.