STUART RENNIE

MLIS, JD, BA (Hons.)

SELECT LIST OF CLIENTS



_______________

 

Are you working on updating your Records Classification Plans and Retention Schedules using the newest version of the LGMA Manual 2017?

 _______________


Do you have questions?

Do you need some help?

Just send me an email.


 _______________


Not sure how new government legislation impacts your organization’s information governance program? 


 _______________


Do you need more information on the fines associated with non-CASL compliance?


Do you need support and legal advice to create your CASL corporate compliance program?

 

 _______________


Legislation is always changing; call me to discuss a legal review of your information governance program today.

 _______________


Destruction and Disposition: how to ensure your retention will not negatively impact your next e-Discovery lawsuit.


 _______________


Have you written Human Resources Policies that protect your organization and employees from Workplace Bullying and Harassment?

 _______________


Cyberbullying does happen in Canadian workplaces. Do your organization's policies address  this issue?

_______________


Are you in the process of researching and choosing an EDRMS and have concerns about email?

 _______________


Do you have concerns about user compliance and the development of effective training programs?

 How do you motivate your organization to become and maintain successful Information Governance Program compliance levels?



 _______________


Send me an email or give me a phone call, I can help you with all of your questions regarding Information Governance and the Law.

- Stuart





Please find listed below a selection of relevant clients and projects that demonstrate Stuart’s relevant professional skills and experience:


NON-PROFIT ORGANIZATIONS

CANADIAN BAR ASSOCIATION (BRITISH COLUMBIA BRANCH) (CBABC)

BRITISH COLUMBIA LEGISLATIVE UPDATE    1997 - Present


Stuart regularly researches and monitors changes to all British Columbia statutes, regulations, new Bills of the Legislative Assembly and government policy. Stuart prepares and has published relevant legislative changes in Legislative Update, a feature in BarTalk, a professional publication of the Canadian Bar Association (British Columbia Branch)(“CBABC”). His writing is published widely in the public domain. Stuart is regularly consulted by members of the legal profession. He advises the more than 7,000 lawyers of the CBABC of legislative changes and the practical implications of these changes.

 

CANADIAN BAR ASSOCIATION (BRITISH COLUMBIA BRANCH) (CBABC)

BRITISH COLUMBIA LEGISLATIVE UPDATE    1997 - Present  


Since 1997, Stuart has provided ongoing consulting advice to the Executive, the elected Provincial Council, Sections and Committees of the CBABC on a wide variety of matters that affect records retention including: limitations and civil liability. He also provides advice and acts as a liaison with the lawyers of BC and the BC government on law reform matters, including consultations on proposed legislative changes affecting records retention and other matters. For example, Stuart drafted legislation to protect ordinary British Columbians’ Registered Retirement Savings Plans from creditor enforcement. In 2008, the British Columbia government substantially enacted the legislation that he drafted in the amendments to the Court Order Enforcement Act, which protect RRSPs from creditor enforcement. These Court Order Enforcement Act amendments are set out in the Economic Incentive and Stabilization Statutes Amendment Act, 2008, S.B.C. 2008, c. 44 (Bill 45) (see http://bit.ly/1QCvpF5).


CBABC - CONTINUED PROFESSIONAL DEVELOPMENT   2010 - Present


Since 2010, Stuart has been providing training to lawyers in compliance with the BC Law Society’s compulsory Continuing Professional Development program. He uses webinars and in-person seminars, with expert presenters, to deliver the course content. To date, he has created and moderated over 100 of these webinars.  Examples of the courses he has created and moderated include: Paperless law office; Law office file management; Cloud computing; Copyright; Electronic discovery; Computer forensics; Electronic evidence; Canada’s Anti-Spam Law (CASL); Limitation Act; Wills, Estates and Succession Act; Limitation Act; Civil Resolution Tribunal (CRT) and Privacy and Freedom of Information.

 


LOCAL GOVERNMENTS

RECORDS MANAGEMENT MANUAL FOR LOCAL GOVERNMENT IN BRITISH

COLUMBIA:   2006,  2012, 2014, 2015 AND 2017


Working with Certified Records Manager and Fellow of ARMA International, Alexandra (Sandie) Bradley, Stuart co-wrote and revised the third edition (2006) and the fourth edition (2012) of the Records Management Manual For Local Government In British Columbia. This Manual is published by the Local Government Management Association of British Columbia. The current Manual in its fourth edition has the innovation of listing in detail the legal retention requirements for municipal records, a summary of the applicable law and provisions for social media and electronic records. This Manual is used by municipalities in British Columbia as a best practices model for records management. In 2015, Stuart completed an update of the legal citation listing for the LGMA RIM Manual. In 2017, the fifth edition will be drafted and released.

 

Using the LGMA RIM Manual, Stuart regularly drafts corporate records classification plan and records retention schedules and provided recommendations for change to increase legal compliance and reduce legal risk. Stuart conducts legal reviews of RIM plans, and makes recommendations to update legal retentions. He drafts new policies, procedures and bylaws and reviews existing guidelines. He also conducts Privacy Impact Assessments of client’s existing privacy guidelines and practices, and makes recommendations for legal compliance.

 

Select examples of Stuart’s Local Government clients:

DISTRICT OF SAANICH RECORDS MANAGEMENT PROJECT   2016

In 2016, revised work he did in 2010 with a regional district on Vancouver Island, Stuart made recommendations, which were adopted, for revisions and amendment to its records retention schedule and records management system.

 

DISTRICT OF NORTH SAANICH RECORDS MANAGEMENT PROJECT   2015

Stuart conducted a legal review of the corporate records classification plan and records retention schedule and provided recommendations for change to increase legal compliance and reduce legal risk for the District.

 

CITY OF CAMPBELL RIVER -  PRIVACY IMPACT ASSESSMENT   2015

Working with a Vancouver Island municipality of over 30,000 people, Stuart conducted a privacy impact assessment under the BC Freedom of Information and Protection of Privacy Act of the City’s records management and privacy management practices.


ISLANDS TRUST RECORDS MANAGEMENT PROJECT   2009 - 2010

Working with the only federation of independent local governments in the Gulf Islands of British Columbia, Stuart made recommendations, which were adopted, for revisions and amendment to the Islands Trust records retention schedule and records management system. Stuart also drafted a records management program bylaw that was enacted.

 

CITY OF SURREY RECORDS MANAGEMENT PROJECT   2009 - 2010

Working with the fastest growing city in British Columbia, Stuart made recommendations, which were adopted, for revisions and amendment to its records retention schedule and records management system. Stuart also drafted a records management bylaw that the City of Surrey enacted in 2010 (see http://www.surrey.ca/bylawsandcouncillibrary/BYL-17002-1D94.pdf).

 

WHISTLER RECORDS MANAGEMENT SERVICES   2008

Working with a host government to the 2010 Winter Olympics, Stuart made recommendations, which were adopted, for revisions and amendment to the client’s records retention schedule and records management system. He also drafted a records management program bylaw, which was enacted 2011.

 

CITY OF RICHMOND RECORDS RETENTION PROJECT   2001 - 2002

Working with one of the largest municipalities in the Lower Mainland of BC, Stuart reviewed the applicable law affecting the legal records retention requirements for all records series contained in the City’s Records Retention Schedule. This Retention Schedule contained hundreds of record primaries and secondaries and covered over 500,000 records in all formats. Stuart made recommendations for revisions and amendment to the City’s Records Retention Schedule that were adopted by the City.

 


CORPORATIONS

TRANSLINK   2016

In 2016, working with Metro Vancouver's regional transportation authority, Stuart conducted a legal review of the corporate records classification plan and records retention schedule, which he had written over twenty years ago, and provided recommendations for change to increase legal compliance and reduce legal risk for TransLink.

 
BC FERRIES   2014 - 2015

Working with the largest ferry provider in British Columbia, Stuart conducted a legal review of the corporate records classification plan and records retention schedule and provided recommendations for change to increase legal compliance and reduce legal risk for BC Ferries.

 

 

INSTITUTIONS
KWANTLEN POLYTECHNIC UNIVERSITY (KPU)   2012 - 2013

Working with a polytechnical university of over 15,000 students and faculty, Stuart created a classification plan and retention schedule, including a detailed appendix listing the BC and federal law applicable to KPU’s records. He also provided legal advice regarding the legal considerations for using electronic records and electronic signatures.

 


REGULATORY BODIES

COLLEGE OF PHARMACISTS OF BRITISH COLUMBIA    2015 - 2017

Working with the regulator of pharmacists and pharmacy assistants in BC, Stuart updated the records classification plan and records retention schedule that he previously created for a corporate records management program. In addition, he assisted with implementation of the framework into the EDRMS to ensure proper handling and compliance of the CPBC’s records.

 

COLLEGE OF PHARMACISTS OF BRITISH COLUMBIA    2012

Working with the regulator of pharmacists and pharmacy assistants in BC, Stuart created a records classification plan and records retention schedule as foundation tools for a corporate records management program. In addition, he designed and implemented an ongoing framework to ensure proper handling and compliance of the CPBC’s records to implement policy and procedures for all records, including specific advice and assistance with electronic records, e-mail management and the legal admissibility of electronic records.

 
BC REAL ESTATE COUNCIL RECORDS RETENTION REVIEW PROJECT   2002

Working with a client who is a self-regulating profession and subject to the BC Freedom of Information and Protection of Privacy Act, Stuart reviewed the client’s records retention schedule and made recommendations regarding records management policies and procedures, including legal compliance requirements under applicable statutes, including the BC Freedom of Information and Protection of Privacy Act.

 

©  Stuart Rennie, 2017